Berry Aviation, Inc. San Marcos, Texas


Administrative Assistant II - Government Services

    • Job Tracking ID: 512478-596954
    • Job Location: San Marcos, TX
    • Job Level: Mid Career (2+ years)
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: November 13, 2017
    • Years of Experience: 2 - 5 Years
    • Starting Date: November 28, 2017
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Job Description:

About Us:

Berry Aviation, Inc. (BAI) is a trusted leader in private aviation, with a portfolio of services that includes Government, Private Charter, Scheduled and On-Demand Freight, Maintenance, and FBO operations. BAI was formed in 1983 in Austin, Texas. Shortly thereafter, in 1987, BAI extended its aviation services by becoming a Department of Defense CARB Approved Air Carrier with worldwide operating authority and has provided specialty aviation services to various branches of the U.S. Military and other U.S. Government organizations. BAI conducts CONUS and OCONUS operations with a fleet of over 31 aircraft, with past and current OCONUS operations including, Hawaii, Marshall Islands, Johnston Island, Afghanistan, Peru, and Africa.

Our customers include all branches of the U.S. Military, Fortune 500 companies, NASCAR teams, and other Part 135 and 121 Air Carriers. BAI has twice been awarded the U.S. Small Business Administration’s Award for Excellence. BAI has grown into a dynamic, customer-focused company with the knowledge, experience and manpower to operate on short notice with turnkey safe aviation services. All flight operations are conducted by comprehensively trained and experienced pilots working closely alongside our 24-hour dispatch personnel to maintain a thorough emphasis on safety and on-time arrivals.

We are experiencing continued success and growth as BAI is always expanding our operations into new markets. Services are provided with the utmost security and safety measures.

Berry Aviation, Inc. is a privately held certified small business employing approximately 200+ employees. Today the corporate headquarters that oversees the worldwide operation is located at the San Marcos Municipal Airport (KHYI) 1807 Airport Drive San Marcos, TX 78666.

Mission Statement

'To continuously raise the bar for safety and customer satisfaction while demonstrating an uncommon ability to execute under the most challenging circumstances and the most difficult client requirements'.

Purpose of the job:

Reports to Program Management - Government Services

The Administrative Assistant - Government Services provides administrative and clerical support for the BAI Government Services department. . The Administrative Assistant - Government  Services is responsible for assisting in daily office needs, administrative activities, data processing and other related clerical and administrative team support.

We are looking for a resourceful and efficient organizer who is comfortable handling duties independently or as part of a team. Assuring timely, accurate, through and professionally completed work and work products are vital to the success of this position.

Duties include but are not limited to:

  1. Process Passport applications to ensure personnel are available and ready for deployment to overseas locations
  2. Process required Visa applications for personnel
  3. Process Visa renewal applications for all personnel and maintain an up to date Visa tracker
  4. Maintain the Synchronized Pre-deployment and Operational Tracker (SPOT) system for all deploying personnel
  5. Process the necessary paperwork for Letters of Authorization (LOA) and submit to the proper contract representative at USTRANSCOM
  6. Process the necessary paperwork for Common Access Cards (CAC) and submit to the proper contract representative at USTRANSCOM
  7. Process and track job candidates in the Berry Aviation ATS On Demand job application website at the direction of the PMO
  8. Assist the PMO in recruiting employee candidates for new and existing job openings to include:Maintain accurate database of active job candidates for all positions being hiredAssist the PMO in scheduling deployments of personnel
    1. Working with PMs and HR on job requisitions and postings
    2. Coordinate with the PMs to screen for minimum qualifications of candidates that apply and schedule first round interviews for qualified candidates.
    3. Administer appropriate employment testing/verifications: i.e., security clearances.
    4. Coordinate with HR and training on new hire and termination check lists, offer letters, orientation and travel
  9. Assist the PMO and Training Office in scheduling training for personnel
  10. Assist the PMO in maintaining Sub-contractor training and deployment schedules
  11. Develop a database to track and share OCONUS employees travel itineraries as issued by the Travel Department among the Program Management group.
  12. Develop a database to track and share OCONUS employees visa expiration dates and proactively advise employees to renew expiring visas on their off rotations.
  13. Other duties assigned by the PMO or Director of Government Services.


Preferred Skills/Certification

  1. Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint)
  2. Bachelor’s Degree in Business Admin or related field or related experience
  3. Department of Defense (DOD) computer systems
  4. Experience working with remote deployed/rotational personnel

Experience and Skills:

Minimum years of experience necessary to perform essential functions of the job:

  • 2 or more years as an administrative assistant, professional secretary, or office clerk 

Minimum education level to perform essential functions of the job:

  • High school diploma with some college experience may be appropriate

Unique skills or certifications needed to perform essential functions of the job:

  • Application and intermediate knowledge of office practices and procedures.

  • Intermediate computer skills and effective phone etiquette skills.

  • Administrative writing skills for word processing, spreadsheet and presentation development.

  • Knowledge of Microsoft Office applications (Word, Excel, Outlook, Powerpoint).

  • Working knowledge of office equipment such as computers, printers and copiers.

  • Must establish and maintain effective working relationships at all employee levels.

  • Excellent customer service, interpersonal and problem solving skills.

  • Excellent time management skills, attention to detail and the ability to prioritize work.

  • Must maintain confidentiality of work related information and materials.

  • Strong English communication skills, both written and verbal.

  • Employee must have the ability to apply common sense understanding to carry out detailed written and oral instructions.

Physical requirements of the job: [lifting requirements; standing; confined sitting; driving; environmental exposure]

  • Sitting for extended periods of time

  • Some repetitive motions

  • Little physical effort

  • The employee is frequently required to stand, walk, sit, use hands and arms, talk and hear.

  • The employee must occasionally lift and/or move up to 25 pounds.

  • Specific vision abilities required by the job include close vision, distance, color, peripheral vision, depth perception, and the ability to adjust focus.

Berry Aviation, Inc. is committed to providing equal employment opportunity in all aspects of the employer-employee relationship. All conditions and privileges of employment are administered to all employees without discrimination or harassment because of race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, special disabled veteran status, or any other classification protected by federal, state, and local laws and ordinances. The Company will comply fully with all applicable state or local fair employment laws that forbid discrimination or harassment on the basis of other protected characteristics.

All new employees will be required to verify employment eligibility in accordance with the Immigration Reform and Control Act. Berry Aviation participates in E-Verify.

For additional information:

Click here to view the 'EEO is the Law poster.

Click here to view the 'EEO is the Law' supplemental poster.




Berry Aviation Corporate Office


Our Address:                            Hours of Operation:                   
1807 Airport Drive,                     Mon. to Fri. 8am to 5pm
San Marcos, TX, USA 78666